AI-Powered Multi-Tenant HRMS & Payroll SaaS With Source Code
Run your own HR and payroll subscription business with a separate database per customer company.
Krusam HRMS SaaS is a ready-made, AI-powered multi-tenant HR and payroll platform that you can run as your own subscription business. Each customer company signs up, picks a plan, pays by card, UPI or net banking, receives a GST tax invoice and gets a workspace on its own address with its own database. Inside every workspace, 31 modules across seven suites (People, Workforce, Payroll, Talent, Workplace, Insight and Platform) read and write one employee record. Payroll calculates PF, ESI, professional tax, labour welfare fund and TDS in every run and produces the EPFO ECR file, Form 24Q and Form 16 from the locked payroll. An AI assistant with six specialist agents answers from the workspace's own data under the asker's role.
Business Challenges Addressed
Engineered to resolve real operational bottlenecks, fragmented data handoffs, and spreadsheet friction.
Building multi-tenancy is slow and risky
Selling HR software needs billing
Indian payroll compliance is hard to get right
HR answers the same questions all day
Customers worry about salary privacy
Core Features & Capabilities
Production-ready enterprise components built for high reliability and clean auditability.
Separate database per customer company, with its own subdomain or a custom domain on white-label plans
31 modules in seven suites (People, Workforce, Payroll, Talent, Workplace, Insight, Platform) on one employee record
India-ready payroll: PF with EPFO ECR file, ESI, slab-based professional tax, labour welfare fund, monthly TDS, Form 24Q and Form 16
AI assistant with six specialist agents that answer from the company's own data under the asker's role
Self-serve signup, plans priced in rupees, card, UPI and net banking payments and a GST tax invoice with every payment
Actions the assistant prepares for a person to confirm, plus automatic checks for missed check-outs, thin cover, payroll errors and stalled hiring
Ready-made roles from Company Admin to Auditor, scoped to company, branch, department or team
Encrypted, restorable backups per workspace and authenticator-app two-factor sign-in
Visible sessions users can end, a searchable audit trail and read-only, time-limited support access
HR morning dashboard with check-ins, waiting approvals, probation and document expiries and an AI brief
Recruitment board from applied to selected, with offer-to-employee conversion
One approvals inbox for leave, expenses, loans, requisitions and resignations
Installable progressive web app (PWA) for responsive employee self-service
Module Overview (4-Tier Capability Classification)
To maintain delivery clarity, architectural governance, and prevent scope creep, all platform modules are categorized into our standardized 4-tier capability structure:
Database Per Company
Every customer workspace stores its data in its own database, never mixed with another customer's rows.
Signup, Plans & GST Invoicing
Self-serve signup and subscription billing for your customers.
AI Assistant With Six Agents
Specialist agents answer from your own data and never show what the asker may not see.
Actions You Approve, Checks That Run
The assistant prepares actions for a person to confirm, and automatic checks run through the day.
India-Ready Payroll
Statutory payroll calculations and outputs from the locked payroll.
31 Modules on One Employee Record
People, Workforce, Payroll, Talent, Workplace, Insight and Platform suites read and write the same profile, from offer letter to exit clearance.
Roles Down to the Field
Permission control that follows organisation structure.
Security & Trust
Protection for every workspace and its data.
Platform Admin Panel
Console for the platform operator.
Inside Each Customer Workspace
Day-to-day HR experience for each customer company.
Native Mobile Apps
Android and iOS applications are not part of the standard package and are quoted separately.
User Roles & Permission Boundaries
Role-Based Access Control (RBAC) ensures users only access approved operational screens and audit-stamped records.
Sets up plans, employee allowances, storage limits and module bundles, and manages tenant companies and subscriptions.
Imports employees from a spreadsheet, picks ready-made roles and leave policies and manages the company workspace.
Runs employee records, attendance, leave, onboarding and HR workflows.
Calculates, reviews and locks payroll runs and produces statutory outputs.
Reviews payroll, loans and expenses and payment outputs.
Approves team requests and asks the assistant questions about the team.
Works the recruitment board from applied to selected and converts offers to employees.
Reviews records and the searchable audit trail.
Uses self-service, views and downloads payslips and asks the assistant questions.
Operational Execution Workflow
Sequential lifecycle designed to eliminate duplicate handoffs and maintain end-to-end data integrity.
Set up plans
The platform owner sets up plans priced in rupees, employee allowances, storage limits and the modules each plan includes.
Company signs up
A company signs up, pays by card, UPI or net banking and receives a GST tax invoice.
Workspace provisioned
The platform provisions a workspace on its own subdomain with a separate database for that company.
Import employees
The company admin imports employees from a spreadsheet and picks ready-made roles and leave policies.
Attendance flows into payroll
Attendance and leave flow into payroll; PF, ESI, PT, LWF and TDS are calculated in every run.
Lock payroll and file
The locked payroll produces payslips, the ECR file, Form 24Q and Form 16.
Ask and approve
Employees and managers ask the assistant questions and approve its suggested actions in one click.
Upgrade any time
The company upgrades any time; downgrades apply at renewal.
Supported Platforms & Client Interfaces
Tailored interfaces allowing field staff, desktop managers, and executives to access operational data natively.
Customer Web Application
HR dashboard, employee directory, attendance, leave, payroll, payslips and an installable progressive web app (PWA).
Platform Admin
Create and manage business accounts, plan, trial and subscription configuration, platform-wide reports and activity, and role and permission management.
Business Admin
Platform console to manage tenant companies, plans and subscriptions, plan limits, workspace provisioning, white-label branding, backups and support access.
Staff Portal
Plan setup in rupees, employee spreadsheet import with ready-made roles and leave policies, and assistant questions with one-click approvals.
Backend REST API
REST endpoints used by the web and admin applications, authentication and session handling, role and permission checks, and endpoints for the integrations configured during setup.
Database
Database schema for every module, migration files used during setup and reference data required for first run.
Verified Integrations & Technical Prerequisites
Dependencies cataloged prior to implementation to prevent integration blockers during deployment.
Card, UPI & Net Banking Payments
Customer subscription payments on your own payment gateway account.
GST Tax Invoicing
A GST tax invoice with every payment, using your invoice details.
SMTP Email
Email delivery configured during setup.
Biometric Attendance Devices
Attendance device connections configured for the agreed scope.
Authenticator-App 2FA
Two-factor sign-in with an authenticator app.
OpenAI-Compatible AI Providers
Connect an AI provider for the assistant; provider charges are separate.
New Third-Party Integrations
New integrations are quoted separately.
AI Capabilities & Data Privacy Boundaries
AI availability differs by product. The items below describe the published product scope; confirm provider configuration, data handling and human review controls for your deployment.
Six specialist agents
HR helpdesk, self-service, manager, analyst, recruiter and writer agents answer plain-language questions from the company's own policies and HR records with the source linked, and hand off up to three hops.
Actions you approve
The assistant prepares leave requests, approvals, tickets and course assignments, which a person confirms in one click.
Automatic checks
Checks flag missed check-outs, thin team cover, payroll errors, overdue tickets and stalled hiring.
AI provider support
OpenAI-compatible AI providers can be connected, and the assistant answers with charts, tables and linked sources.
Hosting & Deployment Models
Deploy on client-owned cloud accounts or choose Krusam-managed dedicated infrastructure.
Client-Controlled VPS
Run the platform on a VPS you control.
Hostinger Cloud
Deploy on Hostinger cloud hosting.
AWS EC2
Deploy on your own AWS EC2 instance.
DigitalOcean
Deploy on your own DigitalOcean droplet.
Docker & Docker Compose
Containerised deployment on any supported host.
White-Label Rights & Customization Scope
When you deploy under your own brand, the application is provisioned with your color scheme, domain names, customer email templates, and corporate logo with zero Krusam customer-facing references.
Licensing Options Comparison Matrix
Clear, transparent commercial structures matching your operational size and developer capabilities.
Standard Usage License
Single-tenant deployment on managed or client infrastructure for internal team operations.
White-Label Branding License
Full platform rebranding under your corporate identity with complete customer-facing anonymity.
Self-Hosted Deployment
Direct deployment onto client-owned cloud accounts (AWS, GCP, Azure) or private bare-metal VPS.
Source-Code Access & Developer Extension Rights (Agreement-dependent)
Controlled source-code access empowering internal engineering teams to build custom extensions.
Resale / Sublicensing Rights (Agreement-dependent)
Commercial distribution license for system integrators, MSPs, and consulting agencies.
Selected Krusam software products are available with configurable branding, self-hosting and source-code licensing options. Modification, ownership, redistribution and resale rights depend on the applicable commercial agreement.
Core platform software intellectual property is retained by Krusam or its authorized licensors under applicable commercialization rights. Standard deployments provide an operating usage license without automatic IP transfer. Modification, ownership of custom extensions, redistribution, and resale rights are governed strictly by the applicable written commercial agreement.
Phased Implementation & Onboarding Process
Standardized four-phase deployment plan ensuring verified data migration and zero business downtime.
Requirements and brand assets
White-label branding applied
Deployment and integrations
Migration, testing and handover
Ways to Buy
- With source code: the complete source code in the agreed scope is delivered, covering frontend, backend, admin dashboard, database schema and any applicable mobile application code. Source-code access, licensing rights and ownership terms are set out in the applicable purchase or licence agreement, so your own team can maintain and extend the application.
- Self-hosted: runs on hosting you control, such as your own VPS, cloud account or existing infrastructure. Deployment, database setup and migration assistance are included, and there is no mandatory monthly platform fee on the software itself. Payment gateways, SMS providers and hosting are billed by those providers directly.
- White-label: use your name, logo, colour scheme, domain and applicable templates; app-store assets apply where a mobile application is in scope. A standard branded deployment is estimated at approximately 2 weeks after scope and required assets are confirmed, subject to client approvals, data readiness, third-party dependencies and the written schedule.
- For agencies and resellers: agencies, studios and IT partners can take the product to their own clients under their own brand. Licensing terms for reselling, the number of deployments permitted and any ongoing support arrangement are defined in the applicable agreement before the engagement starts.
Reports and Analytics
- Platform tenants, plans and subscription status
- Headcount, joiners and leavers per workspace
- Attendance, leave and overtime reports
- Payroll register and statutory deductions
- PF ECR, ESI, Form 24Q and Form 16 outputs
- Recruitment pipeline and hiring progress
- Searchable audit trail per workspace
What You Receive
After purchase you receive the complete source code for the agreed project scope. Branding, basic setup, deployment and migration assistance are included as agreed. Three months of technical support starts on the confirmed delivery date.
- Complete source code for the applications and modules in the agreed purchase scope
- Frontend application source code
- Backend API source code
- Admin dashboard source code
- Database schema and migration files
- Application setup documentation
- Environment configuration guidance
- White-label branding support
- Basic deployment assistance
- Server and database migration assistance
- 3 months of technical support
Deployment and Migration Support
Krusam provides basic migration and deployment assistance to help move the application to your server, VPS, cloud hosting or supported hosting environment. This includes environment setup guidance, database migration, application build guidance and basic deployment verification. Data migration covered: employee import from spreadsheets, opening leave balance setup, salary structure configuration, and moving an existing standalone install into a SaaS workspace.
- Not covered: hosting fees
- Not covered: domain charges
- Not covered: paid third-party APIs
- Not covered: SMS, email, maps and payment-gateway charges
- Not covered: major server architecture changes, which are quoted separately
- Not covered: new features and large customizations
Three Months Technical Support
Every Krusam project includes three months of technical support from the confirmed delivery date. It covers installation guidance, deployment-related assistance, configuration help, clarification of the existing codebase and correction of verified issues within the delivered project scope. Additional development, custom features and support after the three-month period can be provided under a separate support or development agreement.
- Included: installation guidance
- Included: environment configuration help
- Included: deployment clarification
- Included: database migration clarification
- Included: existing-feature usage guidance
- Included: verified bug fixes within the delivered scope
- Included: basic codebase clarification
- Included: build and release guidance
- Not included: new modules
- Not included: new business workflows
- Not included: major UI redesigns
- Not included: third-party service fees
- Not included: new third-party integrations
- Not included: infrastructure or hosting costs
- Not included: continuous server administration
- Not included: changes outside the original agreed scope
Source Code and Licensing
The customer receives the complete source code included in the agreed product scope. The application can be deployed under your brand, domain and hosting environment, and you can maintain, extend and customize it according to the applicable purchase or licence agreement.
- Scope: applicable web application source, multi-tenant API, tenant provisioning and database migrations, platform console, setup documentation and deployment scripts for the modules in the agreed purchase scope
- Licence type: Commercial License / Software Grant
- Usage, copyright and resale terms are defined in the applicable agreement
Market Notes
Delivery is coordinated remotely from Hyderabad. Currency, language, hosting and payment requirements are reviewed against the included scope.
- India: scope INR billing, tax fields, gateway credentials and India hosting requirements. Only the integrations listed in the agreed scope are included.
- USA and Canada: review USD/CAD billing, payment-provider eligibility and your preferred hosting country. Gateway and infrastructure choices depend on the product and agreed scope.
- UAE and Gulf: confirm AED/SAR billing, language requirements, supported gateways and the exact hosting country. Arabic interfaces and new integrations are separately scoped where not included.
- UK and Europe: review GBP/EUR billing, payment providers, export needs and the required hosting country. Hosting alone does not establish regulatory compliance.
- Australia and Singapore: confirm AUD/SGD billing, gateway availability and your required hosting country. Payment and deployment options are reviewed for the actual application.
- Other locations: discuss payment, tax, timezone and hosting requirements for your deployment.
Ready-Made Compared to Alternatives
Evaluating ready-made software against custom development from scratch or recurring monthly SaaS subscriptions.
- Ready-made Krusam HRMS SaaS: 2-week setup estimate with final schedule confirmed after scope review; one-time quotation per agreed scope; full source-code handover; self-hosted on your VPS (Hostinger, AWS, DigitalOcean); no recurring platform fees.
- Custom build from scratch: onboarding varies by vendor and scope; agency quotes vary, so compare the written quotation; code handed over at project sign-off; cloud infrastructure setup; risks include scope changes, milestone delays and untested edge cases.
- Third-party rental SaaS: onboarding varies by vendor and scope; compare actual subscription and usage charges; check the vendor's source and export terms; check available hosting and residency options; compare supported extensions and APIs.
- Business owner benefits: own a recurring-revenue HR software business instead of reselling someone else's per-employee subscription; keep every customer's data on servers you control with a separate database per company; price and package plans your way with employee allowances, storage and module bundles; start from a running product instead of a multi-month multi-tenant build.
Frequently Asked Questions
Realistic, truthful answers addressing licensing, hosting rights, and customization boundaries.
What is Krusam HRMS SaaS?
Krusam HRMS SaaS is a ready-made, AI-powered multi-tenant HR and payroll platform. You run it as your own subscription service: companies sign up, pick a plan and get their own workspace with a separate database, 31 HR modules, India-ready payroll and an AI assistant with six specialist agents.
How is Krusam HRMS SaaS different from the standalone HRMS?
The standalone edition is one application that a single organisation installs on its own server for its own staff. Krusam HRMS SaaS is multi-tenant: one platform serves many companies, each with its own workspace and database, plus signup, subscription plans, payments and GST invoicing. Choose the standalone edition to run HR for one organisation; choose Krusam HRMS SaaS to sell HR software to many.
How is each customer's data kept separate?
Every company's workspace stores its data in its own database, never mixed with another customer's rows. Each workspace is backed up on a schedule, encrypted and restorable, and support staff can only sign in read-only, for a limited time and with the access logged.
Does it handle Indian payroll?
Yes. PF, ESI, professional tax, labour welfare fund and monthly TDS under the old or new regime are calculated in every run. The locked payroll produces the EPFO ECR file, the ESI report, Form 24Q and Form 16. Have your payroll adviser review rates and slabs before the first live run.
What does the AI assistant do?
It answers plain-language questions from the company's own policies and HR records with the source linked, prepares actions like leave requests or approvals that a person confirms, and runs automatic checks for missed check-outs, thin team cover, payroll errors, overdue tickets and stalled hiring. It only uses data the person asking may already see.
Is the AI optional?
Yes. AI features can be turned off per role, and pay and people decisions always need a person's approval. The automatic checks keep running even when the assistant is switched off.
How do my customers pay?
Plans are priced in rupees and paid by card, UPI or net banking, with a GST tax invoice for every payment. Customers can upgrade any time; downgrades apply at renewal. You set the plans, employee allowances, storage and included modules.
Can I sell it under my own brand?
Yes. The platform name, logo, colours and root domain are yours, each customer workspace runs on its own subdomain, and white-label plans can map a customer's own domain.
Is the full source code included?
Yes. Krusam provides the applicable web application, multi-tenant API, tenant provisioning, database migrations, platform console and setup documentation for the modules in the agreed purchase scope, under a commercial software grant.
Can I host it on my own server?
Yes. Krusam HRMS SaaS deploys on a VPS you control, such as Hostinger, AWS EC2 or DigitalOcean. Setup is approximately two weeks after branding assets, domain and server access are confirmed.
Is migration support included?
Yes. Basic setup, deployment and database migration assistance is included for moving the application to a supported hosting environment.
How much technical support is included?
Three months of technical support is included from the confirmed project delivery date.
How long does it take to launch Krusam HRMS SaaS?
A standard branded deployment is estimated at approximately 2 weeks after the scope, brand assets, hosting access and required service credentials are confirmed. The estimate covers agreed branding, environment setup, supported integration configuration, supplied-data migration, testing and handover. Actual timing depends on product scope, data readiness, client approvals and third-party dependencies. Custom modules and new integrations are quoted separately; the written project schedule governs delivery.
Are hosting and third-party charges included?
No. Hosting, domain registration, SMS, email, maps, payment gateways and other paid third-party services are separate.
Can I request new features?
Yes. New features and major customizations can be developed under a separate quotation based on the required scope.
Is pricing published?
No. Every purchase is quoted on scope: product, branding, deployment target, integrations and customisation. Enquire on WhatsApp with your requirement and Krusam returns a written quotation after a walkthrough.
Is a mobile application included?
Krusam HRMS SaaS ships as a web and progressive web application. Native mobile builds are an optional add-on quoted separately, so mobile source code is delivered only when the agreed package includes it.
Can I see the product before buying?
Yes. Enquire on WhatsApp and the Krusam team will arrange a guided walkthrough.
Schedule a Walkthrough of Krusam HRMS SaaS
Message Krusam on WhatsApp with your market, branding and integration needs to get a scoped, one-time quotation.